CAPEEA General Assembly

Dear All,

We are pleased to invite you to the CAPEEA 2025 General Assembly, which will take place on Friday, 3rd October 2025, at 09:00 – 9:45 AM CET. The meeting will be held in person at ESH Secondary School, The Hague, with the option to participate virtually for those who cannot attend on-site.

This annual gathering is an important opportunity to review our work over the past year, discuss future plans, and shape the direction of CAPEEA together. We warmly encourage all Parent Associations (PAs) to take part.

 Event Details

• Date: Friday, 3rd October 2025
• Time: 09:00 CET
• Venue: ESH Secondary School, The Hague
• Participation: In person or online (virtual login details will be provided upon registration)

Please register your attendance (in-person or virtual) via this link: Registration for GA 2025

Participation & Voting Rights

• Each PA may register up to 4 participants for the General Assembly.
• Only paid CAPEEA members are entitled to vote and stand for election to the Bureau.
• If several representatives from the same PA attend, only one representative may vote.
• Non-members and interested newcomers are welcome to join as observers. Observers do not have voting rights and are not eligible for Bureau positions, but are encouraged to participate and learn about CAPEEA’s work.

If you have not yet validated your membership, please complete the [Membership Registration 25-26] and support CAPEEA with the annual €200 membership fee. We understand that payment processes may take time; members whose payment has been initiated will still be considered in good standing. For invoices, please email capeea.committee@gmail.com.

Bureau and Shadow Member Roles

During the General Assembly, elections will be held for both Bureau and Shadow positions:

• Bureau Members are elected representatives who hold official roles such as President, Vice President, Secretary, and Treasurer etc. They represent CAPEEA in the Joint Teaching Committee (JTC) and other official meetings, events, and decision-making forums.
• Shadow Members are also elected and play an important developmental role. They observe and learn CAPEEA’s internal workings within AES, participate in meetings and working groups, and may stand for Bureau positions in future elections.

We invite PAs to nominate representatives to join the Shadow Member team and become actively involved in CAPEEA’s ongoing work and initiatives.

 Agenda

1. Welcome Speech by the President 
2. Report on CAPEEA activities since the last General Assembly
3. Project updates:
   • Revamped CAPEEA Website
   • New App for Student Exchange Program
4. Future Outlook: JTC Preparation and CAPEEA’s Evolving Role.
5. Election for Bureau positions and Shadow positions.
6. AOB – Honouring two departing Bureau members.

We look forward to your participation and continued collaboration as we work together to support and strengthen the European Schools’ parent community.

If you have any questions, please contact the CAPEEA Bureau at capeea.committee@gmail.com.

Thank you for your time, commitment, and continued support.

Warm regards,

The CAPEEA Bureau